Email Stuff

Email Sent to Members: October (The WMASCC Bylaws are posted down below)

October 28, 2019

The November and December calendars have been posted. The important dates are filled with the two holiday potluck suppers, details below. Note also that the Friday Dance has been cancelled for this coming Friday. Somehow the building at 911 Hilltop was rented for another November 1 activity, without coordination with the Wichita Sounds Band.

Other Stuff:

The Calendars: You might note that the title line of the calendars have changed to include a reference to a community center. We are doing that to emphasize that the page schedules the community center where the senior center will meet when the new building is ready for use. We have started using the title now, because two community events reflected on the calendar are taking place at other locations, just as the seniors are meeting at the Fellowship Hall, until we can move back into the reconstructed community center. The county commissioners have stressed that the reconstructed building will not be the senior citizens center, as such, but will be a building available for use by the entire Comanche County community. (See Rebuilding, below) As the county’s concessionaire for the building, our senior citizens organization will show, schedule, and let the building for others to use, and, as we did with the Legion Building, which was a Community Center, publish the building’s scheduled events for all to know. The title of the calendar page will change again as soon as we know the name the county commissioners will give the new building.

Thanksgiving Potluck: Monday, November 18, is the date of the Thanksgiving Potluck. James is in the process of selecting and procuring the turkeys and hams for the celebration and planning the logistics of getting everything ready to serve at exactly 6 pm on that day. Also, he is busy coordinating the dishes that volunteers will bring to ensure that we have all the fixings that come with the Thanksgiving feast. We hope that all will come and join us, especially the members of the church who have been so kind and welcoming as we use their facilities. As far as what to bring to the potluck, any of the traditional side dishes and desserts are welcome. Call James if you have questions. His number is on the calendar.

Dominoes: Some days there are a bunch of domino players, and some days it is hard to find anyone. Especially on Monday afternoon, the dominoes often lie, sadly untouched, waiting for a rousing game. I have asked the regulars if we want to just drop the Monday dominoes until later in the day when folks start gathering for the potluck. The consensus has been; No, we want the tables available, we’ll try to make it there! We have about 18 people who regularly play. The problem is that almost all 18 have a life outside of dominoes. I guess what we really need is to tell all those folks who love to play dominoes, but don’t know our tables are available to come by, play a game or two, and see if the like what we do.

Yoga: With Susan holding yoga sessions twice a week now (10 am on Tuesdays and Thursdays), more folks are taking advantage of the opportunity to stretch, bend, balance, strengthen, and meditate. The little corner of the Fellowship Hall we are using is easy to expand. We hope that everyone in the community who wants, or needs, the benefits that yoga can bestow on the body and mind, will join us.

Rebuilding: At the October 7 County Commissioners meeting, Commissioner Cargill spoke to the board and the public about the construction of the new building. From the minutes of that meeting: “CARGILL TOLD THE BOARD THEY WOULD DECIDE SOON IF WE WOULD BE GOING FORWARD WITH THE REBUILDING OF THE AMERICAN LEGION BUILDING. HE SAID THE BUILDING WILL BE A COMMUNITY BUILDING AND NOT JUST FOR THE SENIOR CITIZENS GROUP TO HAVE THEIR MEALS. THERE WILL BE AN AGREEMENT IN PLACE FOR THE SENIOR CITIZENS TO USE THE BUILDING. HE WILL BE CHECKING THE DEPARTMENT OF INTERIOR ON HOW AND WHAT THEY CAN DO.”

Commissioner Cargill confirmed to me that the existing concessionaire agreement will remain in place, that we will again schedule the building, take care of all expenses for the operation of the building after it is put into use (utilities, trash, repair and maintenance, and vector control) and collect fees for it use by the community.

Line Dancing: Usually Rick and Cheryl-Ann do not have their Evening of Line Dancing during the last two months of the year because of the holidays. The 4th Saturday of November, this year, does not fall in the holiday week, so the line dancers will enjoy the lessons and dancing on November 23rd. For December, they may move their session to the third Saturday, be that the demand of the dancers. I will tell you in the December email about that. The date, time, and temporary location of An Evening of Line Dancing is on the calendar.

That is the news as I know it, so, until next time.

Tom

580-574-1942

WICHITA MOUNTAINS AREA SENIOR CITIZENS CENTER BI-LAWS

PREAMBLE

We, the members of the Wichita Mountains Area Senior Citizens, in order to more adequately meet the exigencies of the times, do hereby ordain, ratify, and establish these by-laws to carry out the purposes and functions set forth by this organization.

ARTICLE I

ORGANIZATION, MEMBERSHIP, SELF-GOVERNMENT, RECORDS

Section 1 Organization.

The members of the Wichita Mountains Area Senior Citizens, a non-profit organization organized by senior citizens of the northwest portion of Comanche County, as now established, is and shall continue to be a proper entity whose purpose is promoting a general well-being of the elderly of the area and providing services to that end.

Section 2 Membership.

The membership of the Wichita Mountains Area Senior Citizens shall be those persons 60 years old and older who regularly participate in the ongoing activities of the organization. Members who meet these qualifications are members eligible to vote. Membership is open to every person meeting the age criteria without regard to race, color, creed, sex, sexual orientation, citizenship, place of origin, or physical or mental disability,

Section 3 Self-Government.

The Wichita Mountains Area Senior Citizens shall be governed by a board of directors. Each director will have been nominated by a member and will selected by the vote of a majority of the members who are present at the election meeting. The election meeting will be previously scheduled and announced as its purpose being the electing the officers of the board.

Section 4 Records.

All records shall be for the use of the officers and will be available for inspection by the members of the Wichita Mountains Area Senior Citizens Center. Those records, normally kept at the members meeting place, will be kept and maintained, during the period prior to the selection and occupation of a permanent location, by the appropriate officers of the Senior Citizen Center: administrative records kept by the President; funding, financial, and property records will be held jointly by the Treasurer and Comptroller; and historical and meeting records by the Secretary. The records will be kept in their individual residences. Records, or copies of records, shall be presented, upon request, to interested members at the temporary meeting place, Fellowship Hall of the First Baptist Church of Medicine Park.

ARTICLE II

GOVERNING BOARD

Section 5 Election of Officers.

The members shall elect a governing board of seven (7) members, those being a President, Vice-President, Secretary, Treasurer, Comptroller, Public-Relations Officer, and Center Food Manager. Officers of the organization shall meet the criteria for membership in the organization. The election will be held during June of each year at a meeting of the membership especially called for that purpose. The meeting shall be announced on the web site, by email, and verbally at center functions at least 8 days prior to the general membership meeting. No quorum standards need be met. The immediate past president of the organization shall be invited to and may attend all called meetings of the board as President Emeritus.

Section 6 President and Vice President.

Duties of the President of the Wichita Mountains Area Senior Citizens are:

· to preside at regular meetings, events, and functions of the center;

· to call special meetings of the directors or of the members, giving adequate prior notice;

· to work with the Secretary, Treasurer, Public Relations Officer, Comptroller, and Center Food Manager overseeing all official activities, signing all official and legal documents, except as specifically delegated to another director;

· to administer the business of the center and its place of meeting in a timely and responsible manner;

· to designate and work with activity leads in fulfilling the roles, goals, and functions of the organization; and

· to ensure that the organization complies with and satisfies the agreement between the organization and the Board of Commissioners of Comanche County to occupy, maintain, and care for the county’s Legion Park and plan the rebuilding or replacement of the Legion Building.

The Vice President will assist the President in all center functions, perform other duties that may be assigned by the president, and perform the duties of the President in her/his absence.

Section 7 Secretary.

The Secretary shall keep a complete and accurate record of all business meetings, read the minutes of the previous meeting, and maintain a current record of participating members. The secretary shall also be responsible, along with the public relations officer and activity leads, for correspondence with the members regarding events, activities, and center membership meetings. The Secretary may be assigned other duties as needed by the President.

Section 8 Treasurer.

The Treasurer shall receive and deposit all funds and donations and ensure payment of all just obligations; working with the Comptroller, maintain an accurate account of all financial transactions and status; and present a financial report to the membership at regular meetings. The Treasurer shall ensure compliance with local, state, and federal tax laws, in coordination with the Comptroller, and advise the President on same.

Section 9 Comptroller.

The Comptroller shall serve as auditor of the funds of the organization, advising and counseling the other officers regarding rules for tax exempt nonprofit organizations, keeping a running history of financial transactions, account balances, and receipt and spending history. The comptroller will advise the Treasurer and the President regarding federal and local tax regulations and requirements, satisfying those requirements for the Treasurer, when requested.

Section 10 Public Relations Officer

The Public Relations Officer shall be responsible for announcing events and functions to the local newspapers, television and radio stations, and other media, maintaining an Internet web presence which publishes information about all senior center news, events, calendars, and functions. With the President, Secretary, and Center Food Manager, the Public Relations Officer will ensure accuracy and timeliness of the Center scheduling calendar.

Section 12 Center Food Manager

The Center Facility Manger will plan, coordinate, arrange for, and oversee all food requirements for senior events, functions, and fundraisers for the center, will purchase or oversee the purchase of foodstuff and associated material for the kitchen, and will provide receipts of all purchases to the Treasurer for accounting. With the President, the Center Food Manager will interface with the local Food Bank, when appropriate, insuring compliance with Food Bank issue, storage, and use criteria.

Section 13 President Emeritus.

The President Emeritus may attend meetings, join discussions with the other elected board members. The President Emeritus office will only be filled by a President who has honorably served, is approved by a General Membership vote, and has been replaced by the election of the next President by the General Membership.

Section 14 Term of Office.

The term of each officer shall be for a period of one (1) year with any incumbent being eligible for re-election with no limit to the number of terms. The President Emeritus shall serve until the serving President is replaced by election and assumes that honorary office.

Section 15 Filling of Vacancies.

The Governing Board, by majority vote of its remaining officers, shall fill vacancies that occur in the board. The selected incoming officer shall complete the unexpired term of the departing incumbent.

Section 16 Powers and Responsibilities.

Except as otherwise provided in these by-laws, all powers of the governing board, including the determination of all matters of policy, shall be vested in the board. Without limitations of the foregoing, the board may:

· Recommend, plan, conduct, and administer programs of the Wichita Mountains Area Senior Citizens to provide fellowship and promote a general well-being for the elderly.

· Approve all expenditure of the Wichita Mountains Area Senior Citizens funds. No more than three board members shall have signature authority for the center bank account. Checks shall be issued only under the auspices of the President or the Treasurer. Any credit or debit card issued to the Wichita Mountains Area Senior Citizens shall be under the direct control of the President or the Center Food Manager at all times. Use of the credit or debit card number for telephone or Internet purchases shall only occur with the direct and previous approval of the President, Treasurer, or Center Food Manager.

· Advise, and consider comments and recommendations from the membership on all matters relating to the plans and activities of the Center, Legion Park, and the replacement or rebuilding of the Legion Building.

· Establish and appoint committees to assist the board in the discharge of its responsibilities. Such committees will consist of at least three (3) members with a chairperson designated.

· Approve each Activity Lead, the Center activity involved, any resources required by the activity lead for the conduct of the activity, and the schedule requested by the activity lead for the activity.

· Take all actions necessary to comply with the Concession Agreement between the center and the Board of Commissioners of Comanche County for the use and maintenance of Legion Park and the replacement or rebuilding of the Legion Building.

· Carry out and enforce the by-laws of this organization.

· Plan for, obtain, appropriate, and expend funds of the Wichita Mountains Area Senior Citizens where needed, approved, and warranted.

Section 17 Meetings.

There shall be a publically held business meeting at least once a quarter, at which time there shall be a reading and approval of minutes and reports from the Treasurer, any committees, and designated activity leads. A special meeting of the membership may be called by the president or a majority of the board members to occur after notification to the membership. The board may determine its own rules of order and procedures in conducting meetings. Business may be introduced by any member at which time the member will state concisely the nature of the business. Except for emergency meetings, notice of all board meetings will be properly posted on the web site of the Wichita Mountains Area Senior Citizens. Members will be informed in advance of such meetings. When possible, meetings will be included on the monthly center calendar. Matters needing immediate attention and decision may require telephonic meetings of officers. In such cases, the officer initiating the meeting shall provide a written record to the Secretary of the requirement, consideration, and result of the meeting at the conclusion of the meeting.

ARTICLE III

DISCIPLINARY ACTION

Section 18 Suspension, disbarment from Attendance.

The governing Board may, for just cause (i.e. disturbances, excessive and abusive use of language, etc.) indefinitely suspend or bar any member from participating or attending any or all activities of the Wichita Mountains Area Senior Citizens. No disciplinary action shall become effective until the member has an opportunity to address the Board regarding the incident. The Governing Board shall then issue a written notice of indefinite suspension or disbarment, the effective date thereof, and reasons or grounds for such action to the member, with a copy provided to the Secretary for record-keeping. The disciplinary measure shall then become effective immediately. No disciplinary action shall be warranted or taken by the Governing Board against a member because of membership in any political, religious, or fraternal organization.

This revision of these Bi-Laws has been approved by vote of the general membership on (enter date)